Question 1

1. Controller & Contact Person

Accepted Answer

Last update: 11th of June 2025

Controller:
Name: Legit AI Oy (Ltd)
Company ID: 3415277-4
Correspondence address: Fleminginkatu 10 A1, 00500 Helsinki
E-mail address: hello@wearelegit.ai

Contact person:
Aku Nikkola, CEO
aku@wearelegit.ai

Question 2

2. General Information About Our Processing Activities

Accepted Answer

Welcome to LEGIT! We are committed to protecting your privacy and ensuring that your personal information is handled safely and responsibly. This policy outlines the type of information we collect and how we use it.

This Privacy Statement is applicable to our database of customers and suppliers, users of our website www.legit.legal and www.legit.academy (together the “Website”) as well as our marketing database that is run on the WIX platform.

Dot. is the proud owner and operator of LEGIT and the associated website. Our primary role in handling personal data, as outlined in this Privacy Statement, revolves around offering and promoting our services to both prospective and existing clients, while also nurturing customer relationships. This extends to managing business relations with our suppliers and other key stakeholders. Additionally, we process your personal data when you register on our website and participate on our online courses (LEGIT ACADEMY), ensuring a personalized and secure experience.

All of our processing activities are conducted in accordance with the General Data Protection Regulation (2016/679) ("GDPR") and other applicable national data protection laws.

This Privacy Statement describes how we process personal data concerning the representatives of our clients, potential clients, suppliers, and other business partners as well as the users of the Website. The word “you” refers to all the aforementioned individuals whose personal data is processed in accordance with this Privacy Statement.

We may update this Privacy Statement if it is necessary to reflect the changes in data processing practices or otherwise.

Please note that this Privacy Statement applies to processing of personal data carried out by Dot. as data controller.

Question 3

3. Personal Data Processed & Sources of Data

Accepted Answer

The personal data collected and processed by us in accordance with this Privacy Statement can be divided into two general data categories: i) Company and Contact Data and ii) Analytics Data.

i) Company and Contact Data
We may process the following Company and Contact Data relating to you:

name and contact details
organisation and title
phone number
date of birth
personal identification number
email address
correspondence between our representatives and you, including e.g. personal correspondence as well as event invitations and other promotional communication
information relating to meetings between our representatives and you
invoicing and billing information
information relating to your participation to our events, including dietary preferences
marketing opt-outs and opt-ins

Typically, we receive the Company and Contact Data directly from you, from other representatives of your employer or from your employer’s counterparts, in the course of an engagement with your employer. When you contact us through the form available on our website, we collect the details you provide, such as your first name, last name, company name, and email address.

In addition, Company and Contact Data may be collected and updated from public sources, such as public search engines, other public websites and social media as well as public registers (e.g. information relating to your contact details).

Some of the Company and Contact Data may also be generated by us. This information includes correspondence between you and our representatives as well as information relating to meetings between you and our representatives.

ii) Analytics Data

The logging systems on our Website automatically log certain Analytics Data when you visit the Website. Although we do not normally use Analytics Data to identify you as an individual, you can sometimes be recognized from it, either alone or when combined or linked with Company and Contact Data. In such situations, Analytics Data can also be considered personal data under applicable laws and we will treat such data as personal data.

We may automatically collect the device information when you visit or interact with the Website. We collect the following information relating to the technical device you use when using the Website:

device and device identification number, device IMEI
country
IP address
browser type and version
operating system
name of your Internet service providers
advertising identifier of your device
usage Information

Question 4

4. Cookies

Accepted Answer

Our Website, powered by Wix, primarily utilizes essential cookies to ensure the site’s functionality and to secure your user experience.
However, the dynamic nature of our platform allows the integration of various components, including codes and third-party applications, potentially introducing other types of cookies. These additions are designed to enhance your user experience but may require specific settings to function optimally.

To provide you with a clear understanding and to maintain transparency, we have detailed the essential cookies initially placed on our Wix website in the table below. This will help you to know the kind of cookies active on our site and the purposes they serve:

We encourage you to review this information to gain a better understanding of how cookies function on our website, ensuring a secure and tailored user experience. If you have any questions or need further clarifications, feel free to reach out to us.

Question 5

5. Purpose of the Processing

Accepted Answer

We process personal data in the first place to be able to offer our legal services to our customers and to run, maintain, promote and develop our business. Personal data may be processed to carry out our contractual obligations towards you if you are a private individual.

For our legal obligations:
We may process your personal data to enable us to administer and fulfil our obligations under the law. This includes data processed for complying with our bookkeeping obligations and providing information to relevant authorities such as tax authorities.

For claims handling and legal processes:
We may process your personal data in relation to claims handling, debt collection and legal processes. We may also process data for the prevention of fraud and money laundering, misuse of our services and for data, system and network security.

For communication and marketing:
Personal data may be processed in order to correspond with you via email and other communication channels. We may also process your personal data for the purpose of marketing our services to you e.g. by sending newsletters and event invites.

For quality improvement and trend analysis:
We may process information regarding the use of the Website to improve its quality e.g. by analysing trends in the use of our Website. When possible, we will do this using only aggregated, non-personally identifiable data.

Question 6

6. Legitimate Grounds for Processing

Accepted Answer

We process your personal data mainly to pursue our legitimate interest to maintain and develop customer and business relationships and to run and develop our business. In some cases we process personal data to comply with our contractual obligations towards you. Furthermore, we process personal data to comply with legal obligations, such as know-your-customer and anti-money laundering procedures and other procedures based on applicable law or set out by the Finnish Bar Association.

When choosing to use your data on the basis of our legitimate interests, we weigh our own interests against your right to privacy and e.g. provide you with easy to use opt-out from our marketing communications and use pseudonymized or non-personally identifiable data when possible.

You may be requested to grant your consent for the processing of personal data. When the processing of personal data is based on a consent, you may withdraw your consent at any time.

Question 7

7. Transfer to Countries Outside Europe

Accepted Answer

We store your personal data primarily within the European Economic Area. However, we have service providers in several geographical locations. As such, we and our service providers may transfer personal data to, or access it in, jurisdictions outside the European Economic Area or your domicile.

If we transfer your personal data outside the European Economic Area, we provide adequate protection for such transfers through a series of agreements with our service providers based on the Standard Contractual Clauses or through other appropriate safeguards, such as the Privacy Shield Framework.

Question 8

8. Personal Data Recipients

Accepted Answer

We do not share personal data with third parties outside of our organization unless one of the following circumstances applies:

For legal reasons and legal processes:
We may share personal data with third parties outside our organization if access to and use of the personal data is reasonably necessary to: (i) meet any applicable law, regulation, and/or court order; or (ii) detect, prevent, or otherwise address crime or security issues.

To authorized service providers:
We may share personal data to authorized service providers who perform services for us (including data storage, legal, accounting, sales and marketing services). Our agreements with our service providers include commitments that the service providers agree to limit their use of personal data and to comply with privacy and security standards at least as stringent as the terms of this Privacy Statement.

For other legitimate reasons:
If Dot. is involved in a merger, acquisition or asset sale, we may transfer personal data to the third party involved. However, we will continue to ensure the confidentiality of all personal data. We will give you notice when the personal data are transferred or become subject to a different Privacy Statement as soon as reasonably possible provided that the transfer concerns your personal data.

Question 9

9. Storage Period

Accepted Answer

We do not store personal data longer than is legally permitted and necessary for the purposes set out in this Privacy Statement. The storage period depends on the nature of the information and the purposes of processing. The maximum period may therefore vary per use.

For instance, Company and Contact Data relating to you is typically stored as long as we have an ongoing service or business relationship with the organisation you represent. Information relating to your participation to our events is stored until the end of the event in question.

When the storage of personal data is no longer necessary for the purpose for which it was initially collected, we may continue storing the data only as long as such processing is required by law or is reasonably necessary for our legal obligations or legitimate interests such as claims handling, bookkeeping, internal reporting, reconciliation purposes and direct marketing.

Question 10

10. Your Rights

Accepted Answer

Under the General Data Protection Regulation, you have certain rights when it comes to processing your personal data. Your rights include:

Right to access: You have the right to access your personal data processed by us and to request a copy of your personal data undergoing processing.

Right to withdraw consent: In case the processing is based on a consent, you may withdraw the consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

Right to rectify: You have the right to have incorrect or incomplete personal data we have stored about you corrected or completed.

Right to erasure: You may also ask us to erase your personal data from our systems. We will comply with such request unless we have a legitimate ground to not delete the data.

Right to object: You may object to the processing of personal data on grounds relating to your particular situation if such data are processed for our legitimate interest. In case we do not have compelling legitimate grounds to continue processing such personal data, we shall no longer process the personal data after your objection.

Right to restriction of processing: You may request us to restrict processing of personal data for example when your data erasure, rectification or objection requests are pending and/or when we do not have legitimate grounds to process your data.

Right to data portability: You have the right to receive some of your personal data that you have provided us with in a structured and commonly used format.

You also have the right to prohibit us from using your personal data for direct marketing purposes, market research and profiling made for direct marketing purposes or the unsubscribe possibility offered in connection with any direct marketing messages.

How to use the rights: The abovementioned rights may be used by contacting us at hello@dot.legal. We may request the provision of additional information necessary to confirm your identity. We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded.

Question 11

11. Lodging a Complaint

Accepted Answer

In case you consider our processing of personal data to be inconsistent with the applicable data protection laws, a complaint may be lodged with the local supervisory authority for data protection. In Finland, the local supervisory authority is the Data Protection Ombudsman: www.tietosuoja.fi.

Question 12

12. Information Security

Accepted Answer

We use administrative, organizational, technical, and physical safeguards to protect the personal data we collect and process. Measures include for example, where appropriate, encryption, firewalls, secure facilities and access right systems. Our security controls are designed to maintain an appropriate level of data confidentiality, integrity, availability, resilience and ability restore the data.

Should despite of the security measures, a security breach occur that is likely to have negative effects to your privacy, we will inform you as well as relevant authorities about the breach as soon as possible in accordance with law.

We implement a variety of security measures to maintain the safety of your personal information. However, the transmission of information via the internet is not completely secure. While we do our best to protect your personal information, we cannot guarantee its security.

We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any updates will be published on this page.

Question 13

13. Changes to this Policy

Accepted Answer

We may update this privacy policy occasionally to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any updates will be published on this page.

If you have any questions or concerns regarding this privacy policy, please get in touch with us at hello@dot.legal.

PRIVACY STATEMENT